Ledger ?

✅ What is a Ledger in Tally Prime?

This is how a ledger looks like...! 

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In Tally Prime, a Ledger is like a record book for each item/person/expense/income involved in your business.

🔹 Why is Ledger Important?

Every transaction (voucher entry) in Tally must be recorded using ledgers.

Example:

• You pay rent — use Rent A/c

• You sell goods — use Sales A/c

• You buy from supplier — use Purchase A/c

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📘 Ledger Creation – Required Information

While creating a ledger, you need to fill in:

Field	Meaning
Name	Name of the Ledger (like HDFC Bank, Ram Traders)
Under Group	Select group (like Sundry Debtors, Expenses, etc.)
GST Details	If applicable, put GSTIN, tax details
Opening Balance	Previous balance if any (positive or negative)

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🔢 How Many Types of Ledgers Are There?

Tally does not limit ledger "types" but organizes them into 28 predefined Groups.

Here are the main ledger types, grouped for clarity:

Ledger Group	Used For	Examples
Capital Account	Owner’s Capital	Partner Capital A/c
Sundry Debtors	Customers (jo paisa dena hai)	Ramesh Traders
Sundry Creditors	Suppliers (jinko paisa dena hai)	Shyam Suppliers
Sales Account	Sales income	Local Sales, GST Sales
Purchase Account	Purchase expenses	Raw Material Purchase
Direct Expenses	Factory expenses	Freight, Wages
Indirect Expenses	Office expenses	Rent, Salary
Indirect Incomes	Other income	Commission Received
Cash-in-Hand	Cash account	Petty Cash, Cash
Bank Accounts	Bank account	HDFC, SBI
Duties & Taxes	Tax accounts	CGST, SGST, TDS
Loan Accounts	Borrowed or given loans	Loan from Axis Bank

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🛠️ How to Create a Ledger (Step-by-Step)

1. Open Tally Prime

2. Go to:
   Gateway of Tally → Create → Ledger
   OR
   Press Alt + G → Type “Create Ledger”

3. Fill details:

   • Name: (like “Rent A/c”)

   • Under Group: (like Indirect Expenses)

   • GST, Opening Balance (if required)

4. Press Ctrl + A to save.

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🧾 Where to See Ledger Report?

Go to:

Gateway of Tally → Display More Reports → Account Books → Ledger

👉 Here, you can view all entries made under a specific ledger.

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📌 Shortcut Keys for Ledger

Task	Shortcut
Create Ledger	Alt + G → Type "Create Ledger"
Alter Ledger	Alt + G → Type "Alter Ledger"
View Ledger Report	D (Display) → A (Account Books) → L (Ledger)

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❌ Common Mistakes in Ledgers

• Choosing wrong group (e.g. putting Sales in Indirect Income)

• Duplicate ledger with same name

• Not updating GST settings when needed

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📝 Example Ledgers You Might Create:

Ledger Name	Under Group
Rent A/c	Indirect Expenses
Ramesh Traders	Sundry Debtors
HDFC Bank	Bank Accounts
GST Payable	Duties & Taxes
Capital A/c	Capital Account
Salary A/c	Indirect Expenses

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🔍 Summary

Topic	Info
What is Ledger?	A record for any account (person, item, expense)
How many types?	28 groups (but unlimited ledger names)
Where used?	In every voucher entry (Sales, Purchase, etc.)
Report?	Display → Account Books → Ledger
Shortcut?	Alt + G → Create/Alter Ledger